We're working to make it possible to edit shared calendars in Outlook 2016 for Windows. To edit a shared calendar, go online to your own Outlook.com calendar, open Calendar for Windows 10, or use a mobile device. Read how to Add your Outlook.com account to another mail app.

Outlook Calendar Sharing Problems

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When you have access to multiple shared Calendar folders, you cannot open one or more of the shared Calendar folders in Outlook 2016 for Mac or Outlook for Mac 2011. In Outlook 2016 for Mac and Outlook for Mac 2011, you cannot open a shared Calendar folder that is not a subcalendar of the user's shared default Calendar folder. For example, a user shares the following Calendar folders with you. Outlook 2019, Outlook 2016, Outlook for Office 365; In this article. Original KB number: 4025591. You try to add an Internet calendar in Microsoft Outlook 2016, Outlook 2019, or Outlook for Office 365 by following these steps: Switch to the calendar module. In the Manage Calendars group on the toolbar, select Open Calendar.

Outlook For Mac Calendar Sharing Issues Windows 10

When you attempt to open or subscribe to a another user's calendar via Outlook 2016/2011 for the Mac, you receive the error below:

Outlook Calendar For Mac

There are a couple of reasons why this error can occur:

• At a minimum, you will need 'full details' permissions to open a calendar. Any permission below this level will cause this error and the calendar will not be opened. Ask the owner of the calendar to grant you the appropriate permissions.
• You have been granted permissions to a secondary calendar and the permissions are not set correctly.

In this document, you will learn how to share a secondary calendar (not the primary 'Calendar') so that a user who is using Outlook 2016/2011 for Mac can open/subscribe to it. Important: Microsoft is aware of this issue and is working with Apple to find a better workflow than requiring the owner of the calendar to have to use an Outlook desktop client to set the permissions.

1. If the secondary calendar was created using Outlook on the web, then skip to the grant permissions section.
   
2. Start Outlook 2016/2013 for Windows.
   
3. Go to 'Folders'.
   
4. See if the secondary calendar is a sub-folder of the primary 'Calendar'. Learn more.

   if so:

   continue to the grant permissions section

   If not:

   move the secondary calendar to the primary 'Calendar' - Within Outlook, choose 'Calendar' from the navigation bar along the bottom. Left click-hold the secondary calendar and drag it on top of the primary 'Calendar' and release. Then continue to grant permissions section

1. Start Outlook 2016/2013.
   
2. Right-click on primary “Calendar” and select ‘Properties’ from the sub-menu.
   
3. Click on the ‘Permissions’ tab.
   
4. Click Add and search for and add the user you want to share with.
   
5. Select the user and then choose “Contributor” from the permissions level select box.
   
6. Uncheck “Create Items” from within the ‘Write’ group and click Apply.
   
7. Outlook may go into ‘not responding’ mode – be patient. It may take minutes for this action to complete. When completed, click OK.
   
8. Right-click on the secondary calendar and select ‘Properties’ from the sub-menu.
   
9. Click on the ‘Permissions’ tab.
   
10. Click Add and search for and add the user you want to share with (same one as above).
    
11. Select the user and then choose the desired permission level – must be set to “Reviewer” or higher.
    
12. Click Apply.
    
13. Outlook may go into ‘not responding’ mode – be patient. It may take minutes for this action to complete. When completed, click OK.

Once this has been completed by the owner of the secondary calendar, you should be able to successfully access the secondary calendar using Outlook 2016/2011 for Mac. Using Outlook 2016 for the Mac, you can 'Open Shared Calendar' for the person who granted you the permissions. You'll see both calendars listed under the user but then you'll only see proper data for the secondary calendar.

For more information, please visit the Office Help & Training site.

If you have any questions, come by the Help Desk at Hardman & Jacobs Undergraduate Learning Center Room 105, call 646-1840, or email us at help@nmsu.edu.

Original KB number: 3007307

Symptoms

Outlook For Mac Calendar Sharing Issues

When you open your Calendar in Microsoft Outlook 2016 for Mac, the Open Shared Calendar button on the ribbon is unavailable.

Additionally, when you point to Open on the File menu, the Calendar option is unavailable.

Cause

This issue occurs if the Group similar folders, such as Inboxes, from different accounts check box is selected and the Hide On My Computer folders check box is cleared in General Preferences.

Add Shared Calendar Outlook Mac

Workaround

To work around this issue, use one of the following methods:

• Select the Exchange folder in My Calendars.

  1. Open the calendar.

  2. Expand My Calendars to display the Exchange mailbox calendar, the On My Computer calendar, and calendars that are associated with any other accounts that are open in Outlook for Mac.

  3. Select the Exchange check box.

     After you do this, the Open Shared Calendar button on the ribbon is available.

• Open another user's Calendar.

  1. On the File menu, point to Open, and then select Other Users Folder.

  2. Search for and then select the user whose calendar you want to open.

  3. In the Folder Type box, select Calendar.

  4. Select Open.

• Change the preferences settings that are related to the On My Computer folders.

  1. On the Outlook menu, select Preferences.
  2. Select General.
  3. Clear the Group similar folders, such as Inboxes, from different accounts check box.
  4. If you want, select the Hide On My Computer folders check box.

Outlook Calendar Sharing Permissions

More information